Job Description
Chipton-Ross is seeking an Office Coordinator for a contract opportunity in Santa Monica, CA.
BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):
- Strong sense of responsibility, ownership, and excellent attention to detail.
- Ability to identify and complete action items and assigned tasks.
- Exemplary communication skills (written and verbal).
- Intermediate Microsoft Word, Excel, Outlook, and PowerPoint skills.
- Routinely handle numerous and frequent incoming correspondence, chat, and e-mail messages.
- Excellent problem-solving and multi-tasking skills.
- Ability to manage multiple projects simultaneously and in a fast-paced environment.
- Adopt Standard Operating Procedures.
- Calendar management and meeting logistics.
- Ability to work independently and proactively.
POSITION RESPONSIBILITIES:
- Maintain and update Front Desk policies and procedures for our (3) Santa Monica campus buildings (SAMO).
- Daily duties include greet visitors, maintain office supplies inventories, manage incoming and outgoing packages
and mail.
- Coordinate with the Security team to ensure all guests/visitors check in at the main reception and remain there
until their host comes to greet them at reception.
- Maintain and update Vendor Lists each quarter.
- Upkeep and order supplies, snacks, and product for all three SAMO buildings.
- Help on-board new employees with parking passes, name plates, and seating.
- Update and administer all three SAMO buildings email distribution lists and seating chart.
- Create workorders for our third-party vendors. Coordinate with our janitorial day porters at the SAMO campus to
ensure the SAMO buildings conform to our esthetic standards. The Office Coordinator team members rotate
between the 3 buildings of the SAMO campus.
- Work closely with building engineer and Facilities personnel to communicate work orders and repairs needed
while tasks and urgent items receive appropriate priority.
- Initial point of contact at SAMO for select vendors including but not limited to: Janitorial, Security, Engineering,
Valet, etc.
- Process vendor invoices relating to various vendors including but not limited to: office supplies, event staffing, and
vendor services invoices.
- Serve as initial point of contact at SAMO to schedule events. Ensure that event forms are on-file and properly filled
out. Ensure necessary third-party support vendors adequately staff the event.
- Support execution of annual fire drill – ensuring that the SAMO emergency contacts are up to date.
- Alert department management of any deficiencies or shortfalls to ensure a timely correction.
- Serve as ambassador and supporter of our employee Café operations.
- Promote the continued efforts to establish Camp Stewart Café as the preferred provider of catered lunches and events.
PHYSICAL REQUIREMENTS :
- Must be able to sit for a period of 8-hours per workday at assigned desk.
- Must be able to lift and carry or otherwise move up to 50 occasionally.
REQUIRED EDUCATION:
- Accredited High School Diploma or GED.
WORK HOURS:
- Full-Time- Monday- Friday 08:00am-05:00pm/ 09:00am-06:00pm
Job Tags
Full time, Contract work, Work at office, Monday to Friday,