Job Description
Summary : To perform daily accounting functions relevant to Advanced Filtration Systems, Inc., with a focus on accounts payable and payroll. Maintain compliance with all applicable laws and regulations.
Supervisory Responsibilities : This job has no supervisory responsibilities.
Salary Information: - Minimum Hiring Rate: $58,656/year Maximum Hiring Rate: $60,000/year
- Monthly Bonus opportunities up to 9% of base monthly pay
Benefits: All full-time positions are eligible for health, dental, vision insurance, tuition reimbursement, and 401k match up to 5%. Please go to this link for more information on our benefits:
Essential Duties and Responsibilities: - Reviews payroll data, makes any necessary corrections, and follows established internal control procedures prior to transmitting to external vendor for final processing.
- Calculates and enters retro wages based on approved wage rate changes and enters approved manual bonus/other benefit payroll batches.
- Inputs personnel data changes, approved by the Human Resources department, such as entry of new employees and transfer of employees between departments/shifts in the timekeeping/payroll system.
- Creates P/R reports, electronically saves, and distributes accordingly.
- Sorting and distributing paper paychecks when needed.
- Verifies that all accounts payable vouchers/invoices are approved for payment and enters them timely into the financial system.
- Reconciles all company credit card purchases to supporting documentation on a monthly basis.
- Prepares spreadsheets to track sales/use tax owed.
- Assists with completion of forms required for new vendor entry and verifies banking/payment instructions with vendors.
- Analyzes vendor accounts and answers all inquiries.
- Processes accounts payable checks, credit card payments, ACH transactions, and wire transfers in the financial system.
- Electronically saves all accounts payable reports and maintains all accounts payable files.
- Maintains P/R and accounts payable process documentation for backup purposes.
- Assigns vendor and G/L numbers on Purchase Order Exempt Request Forms and verifies G/L numbers on electronic purchase requisitions.
- Prepares 1099 forms as required for vendors and prepares the associated 1096 summary form.
- Aids in monthly closings including AP accruals.
- Works in a safe manner, following all safety policies and procedures while keeping in mind other's safety as well.
- Reports any accidents and potentially unsafe conditions or unsafe acts immediately to appropriate supervisor.
- Maintains Finance Department Record Retention Policy and disposes of records annually in accordance with the policy.
- Assists with requests from external auditors.
- Other duties as assigned.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Education and/or Experience:
Associate's degree (A.A.) or equivalent from two-year college or technical school; or one year or more of related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos; write simple correspondence; effectively present information in one-on-one and small group situations to vendors, customers, clients, and other employees of the organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Ability to apply concepts of basic algebra and geometry.
To perform this job successfully, an individual should have knowledge of Office 365 Applications (e.g. Excel, Word, PowerPoint, Outlook, Teams) and external timekeeping/payroll (preferably ADP). Also beneficial, but not required, is experience with ERP software.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Advanced Filtration Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Tags
Full time, Local area, Immediate start, Shift work,