Job Description

The State Accounting and Reporting Division (SARD) within the State Controller's Office (SCO) is seeking to hire five (5) student assistants to assist in the area of Accounting and Financials.

Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. (UEI) and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position, you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (fall, spring, and winter, if applicable) at an accredited college or university.

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Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Government, Mathematics, Finance, Public Policy and Administration, Economics, Accounting, Auditing, Management Information Systems Accounting

Work Schedule

F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

• Must have Microsoft Office knowledge. Must possess the ability to be professional and communicate effectively with all levels of management.
  

Preferred Qualifications

• Previous professional experience or knowledge in accounting or finance.

*Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.

Duties and Responsibilities

• Research, review, and analyze reports.
• Compare documents and identify discrepancies.
• Data entry within workbooks and databases.
• Data and trend analysis.
• Scanning and batching of documents. Maintain storage of documents (Records Retention).
  

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in an office environment. Remote work is not an option.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

**In addition to your resume, please upload the following documents:

• List of references
• Schedule of availability

Apply by: 5/01/2025

The State Accounting and Reporting Division (SARD) performs the statewide accounting and budgeting control functions for the Controller. SARD accomplishes these tasks by establishing uniform procedures and thorough systematic control of all receipts, payments, cash balances and bonded indebtedness of all state funds in compliance with Constitutional and statutory provisions. SARD prepares financial reports in accordance with budgetary requirements and Generally Accepted Accounting Principles (GAAP).

SARD also coordinates with the Department of Finance and the State Treasurer’s Office in managing the state’s cash.

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Based on your answers to one or more questions, it appears you do not meet the minimum qualifications for the position. We are unable to move your application forward in the process. If you have questions, please contact us at 916-278-7003 or email us at ueijobs@csus.edu.

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