Support and assist construction manager in the administration of all construction projects.
RESPONSIBILITIES:
COMPANY
Present a professional image of E.D.S Air Conditioning & Plumbing
Demonstrate excellent communication skills
Maintain a positive rapport with customers, contractors, inspectors, vendors and co-workers
Support the total quality effort. Identify and respond to the needs of internal and external customers 100% of the time
Cultivate new customer relationships
Work within the guidelines of the safety and company policies
Understand the operations and paperwork flow
Willingness to accept special projects
Ensure that all divisional employees are abiding by the E.D.S Air Conditioning & Plumbing handbook policies and safety procedures
Understand and utilize the company software to keep accurate records
Prepare and provide all necessary insurance information to clients
Renew all licenses and provide license information to clients
ESTIMATING
Write proposals and letters
Conduct “walk through” of potential jobs in order to have a clear understanding of the project
Generate hard copy of all project bid package documentation for Estimator(s)
Generate and track pre-bid requests for information (RFI)
Respond to and track all invitation(s) to bid (ITB)
Respond to and track all request(s) for vendor quotation (RFQ)
Maintain and update bid calendar
PROJECT
Organize and maintain awarded project documentation within project folders; written and digitally
Input basic project information into Sage and Procore and QuickBooks
Prepare and submit all project notices (NOC’s)
Maintain records of all communications pertaining to jobs/projects
Establish permits and follow through with entire permitting process for all projects
Print active project list weekly
Assure that company is in compliance with all safety rules and regulations on each project
Prepare all project close-out documents
Prepare and provide all warranty information to clients
LABOR
Schedule manpower based on requests from Project Manager(s)
Write work orders, post jobs on display boards
Monitor, track, and file all daily activity logs and submit weekly time sheets
Maintain training calendar, subjects and documentation
File scanned copies of daily activate log(s) in the project folder
REQUIREMENTS:
Able to use telephone system, all office machines, computer skills to include all Microsoft software. Excellent communication skills. Must be customer service oriented.
EDUCATION AND EXPERIENCE:
High school graduate with general office skills. Entry level position. Six months’ construction/HVAC experience and knowledge preferred.
PHYSICAL REQUIREMENTS MAY INCLUDE ANY OR ALL OF THE FOLLOWING:
Bending, reaching, walking, stair climbing, lifting, computer and keyboarding tasks, filing, multi-use of office equipment (telephone, fax and copy machines, computer terminal/monitor) vision, hearing, speaking.
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