Job Responsibilities of
Hastings Sixpence Child Care Partnership Coordinator
● Complete required reports on time, including but not limited to:
○ Yearly budget
○ Monthly/Quarterly reports
○ CQI
○ Monthly expenditure reports
● Enter Monthly expenditure reports on GMS
● Meet monthly or when needed with coaches to discuss sites, concerns, programmatic
changes
● Meet monthly with supervisor, Kerra, to reflect on CCP sites, job questions, or other
concerns
● Monitor budget expenditures monthly and code invoices
● Work closely with the HPS accounting department to ensure accuracy
● Prepare reports for and attend Planning Region Team (PRT) 9 meetings
● Schedule yearly observations for Child Care Partners
● Work with child care providers to collect scholarship applications from families
○ Determine if the family qualifies for a scholarship
○ If they qualify, determine the amount per week
○ Write a letter to the family about scholarship acceptance or decline
○ Communicate with child care provider about changes in the family’s attendance
○ Special consideration is given to families who work in Early Childhood
professions
● All scholarship recipients need to reapply each year in June for the following fiscal year
○ Notify returning families if the scholarship will continue or be terminated
○ Create a monthly invoice to be paid for scholarships at sites
● Work with child care providers to add families on subsidy to GAP funding
○ Only available for children through age three
○ Create a monthly invoice to be paid for GAP funding
● Primary contact for the Hastings Sixpence Child Care Partnership Program
● Prepare a Letter of Agreement for each partner in July and send a copy to the Sixpence
CCP TA
● Work year-round
○ Hours will fluctuate depending on the reports that are due each month
○ April, May, and June are the busiest months
○ Estimated hours are 9hrs/week
○ Turn in hours on the 9th of each month
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