Job Description

VECRA is seeking a Full-Time

Project Documentation Coordinator

VECRA, Inc. seeks a Project Documentation Coordinator to support the project team in organizing, reviewing, and compiling necessary documentation for payment from energy customers. The role involves creating and maintaining project documentation, ensuring compliance, and collaborating with cross-functional teams to ensure accurate and timely billing and documentation.

COMPANY DESCRIPTION

VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative software applications, reporting systems, facilities and supply chain management, program management and staffing support services are always:

V*igilant * E fficient * C ollaborative * R esponsive * A*ccurate

Job Description

The Project Documentation Coordinator will be responsible for creating and maintaining project documentation, including memos, lien waivers, and other project-related documents. The role requires reviewing and confirming compliance on documentation from general contractors and service providers, organizing project files, and collaborating with project teams to gather necessary documentation for project deliverables. The coordinator will also assist in preparing reports, presentations, and other documentation as needed.

ROLES and RESPONSIBILITIES

· Create and maintain project documentation, including memos, lien waivers, and other project-related documents.

· Review and confirm compliance on project documentation from general contractors and service providers.

· Organize and maintain project files and records, ensuring they are easily accessible and up-to-date.

· Collaborate with project teams to gather and compile necessary documentation for project deliverables and milestones.

· Assist in the preparation of project reports, presentations, and other documentation as required.

· Collaborate with cross-functional teams, such as project managers and finance, to ensure accurate and timely billing and documentation.

QUALIFICATIONS and REQUIRED SKILLS:

· Previous experience in billing, documentation administration, or project administration.

· Familiarity with project management principles and software tools like SAP, Excel, Primavera, and Procore.

· Certified Associate in Project Management (CAPM) from the Project Management Institute (PMI) or equivalent.

EDUCATION

· An associate's or bachelor's degree in a relevant field such as business administration, finance, accounting, or project management.

OTHER

· Duration: 12 Months

· Salary: Determined based on experience and education

· Location: Hybrid, with a minimum of 2 days on-site in White Plains, New York, and remote work for the remaining days.

BENEFITS

We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.

VECRA, Inc. is an equal opportunity and affirmative action employer. VECRA is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

VECRA maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Email resumes to HumanResources@vecrainc.com with Subject Line: Project Documentation Coordinator

Job Types: Full-time, Contract

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in White Plains, NY 10601

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